Is SharePoint Online included in Office 365?

Is SharePoint Online included in Office 365?

Background: Microsoft 365 (formerly Office 365) is a cloud-based productivity suite that includes email, Office 365, Skype for Business, and more. It's the perfect solution for small businesses that want to update their technology without spending a lot of money. You can use Microsoft 365 to keep your work and personal lives integrated, and you can access it from anywhere. You can also share files with coworkers easily, and you can track your work from any device

Office 365 is a plateform, hosted in cloud, which provides lots of services like SharePoint, Skype, mail, onedrive etc. SharePoint online is just one of the service's it provides.

Does Office 365 Home include SharePoint?

No, Office 365 Home (or other Office 365 consumer plans like Office 365 Personal) does not include SharePoint Online.

SharePoint online is included in the following Office 365 Business/Enterprise plans.

1. Office 365 Business Premium
2. Office 365 Business Essentials
3. Office 365 E1, E3 & E5

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

storage on sharepoint Online Increase or office 365 sharepoint Storage issue

Storage on sharepoint Online Increase or office 365 sharepoint Storage issue :

If you notice that the storage for your SharePoint sites is running out of pace in Online, you can add storage to your subscription if your plan is eligible. If you don't see the Office 365 Extra File Storage in the list of available add-ons, it means your plan is not eligible. 

Buy the extra storage add-on

If you haven't yet bought extra storage for your subscription, you can do that.

1. In the admin center, go to the Billing > Purchase services page.
2. At the bottom of the Purchase services page, in the Add-ons section, find Office 365 Extra File Storage, and select Details.
3. On the product details page, select Next.
4. If needed, choose the base subscription, then enter the number of gigabytes of storage you want to add.
5. Select Check out now.
6. On the How does this look? page, verify the number of gigabytes of storage you selected, review the pricing information, and then select Next.
7. On the Complete order page, verify the total. If you need to make any changes, select Edit order. If the order requires a credit check, select the check box. When you're finished, select Place order > Go to Admin Home.

Increase or decrease your extra storage:

If you've already bought extra file storage via the Office 365 Extra File Storage add-on, you can use these steps to increase or decrease the extra storage space for your subscription. You can reduce the storage to as low as 1 gigabyte. To remove all of the extra storage space, contact support.

1. In the admin center, go to the Billing > Your products page.
2. On the Products tab, select the subscription that contains the Office 365 Extra File Storage add-on.
3. On the product details page, in the Add-ons section, select Manage add-ons.
4. In the Manage add-ons pane, from the Add-on list, choose Office 365 Extra File Storage.
5. In the Quantity text box, enter the number of GBs of storage space that you want for the subscription.
6. Select Save.

Reference Article : https://learn.microsoft.com/en-us/microsoft-365/commerce/add-storage-space?view=o365-worldwide

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

nintex workflow cloud or nintex workflow sharepoint

Nintex Workflow:

Nintex SharePoint Online license is required. 

Nintex uses Office 365 workflow engine (Microsoft announced to retire workflow engines starting Nov 1st 2020) at the backend, hence these Nintex workflows have to be re-engineered. The workflow functionality will not be available till transformation is completed.

Alternate Option:

Transform On-Prem Nintex Workflows to SharePoint Online Nintex Platform by site Owners. 

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

retention labels in sharepoint online or creating retention labels in sharepoint

Retention labels in sharepoint online or creating retention labels in sharepoint

Retention settings that you configure can help you achieve all these goals. Managing content commonly requires two actions:

1.      Retaining content so that it cannot be permanently deleted before the end of the retention period.
2.      Deleting content permanently at the end of the retention period.

With these two retention actions, you can configure retention settings for the following outcomes:

1.  Retain-only: Retain content forever or for a specified period.
2.  Delete-only: Delete content after a specified period.
3.  Retain and then delete: Retain content for a specified period and then delete it.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

sharepoint full trust solutions or Full trust solutions on sharepoint online

sharepoint full trust solutions or Full trust solutions on sharepoint online:

1. Full trust solutions are solutions that are developed using SharePoint server DLLs and deployed on a farm. 
2. These full trust solutions execute on the server. 
3. Currently Full Trust solutions are not supported on SharePoint online.

Migration Limitation:

1. SharePoint Online does not support full trust solutions.
2. These solutions cannot be migrated to SharePoint online using any migration tool. Even ShareGate does not support this

Alternate Solution:

1. As an alternate to migrate these Full Trust solutions a transformation can be planned wherein these solutions can be rebuilt using the latest Microsoft Microsoft 365technologies. 
2. Below alternate solutions must be evaluated carefully based on business requirements as most of these solutions follow Client Object Model
3. These solutions can be rebuilt with Add-ins, SPFx, Power Apps, Power Automate Flow, etc.
4. ▪ Custom web parts can be rebuilt using SPFx.
5. ▪ Event recievers can be rebuilt using Remote Event Receivers hosted in Azure.
6. ▪ There are ready to use SPFx webpart solutions are available in github.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

sharepoint migration steps or sharepoint migration stages

sharepoint migration steps or sharepoint migration stages

Every Migration should follow and consider the below Stages and well prepare for Migration.

1.  Preparation Steps
2.  Pre-Migration Steps
3.  Migration
4.  Post-Migration
5.  QA & UAT stage
6.  Delta Migration

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

what is hub site in sharepoint online or what is hub site association or Hub Sites in SharePoint:

what is hub site in sharepoint online or what is hub site association or Hub Sites in SharePoint:

SharePoint hub sites help you meet the needs of your organization by connecting and organizing sites based on project, department, division, region, etc

Advantages of Hub Sites:

1. Common News & Site Activity
2. Common Navigation & Branding
3. Search Across All Sites
4. Association with a hub does not change the permissions on a site. If you associate a site that has restricted access with a hub, only users who have access to the restricted site will see content rolled up on the hub. Information surfaced on the hub site is security trimmed: if you don't have access to the content, you won't see it. 

Limitations of Hub sites: 

1. An organization is limited to 2000 HUB sites
2. A site can only associate with a hub family. However, hub families can be connected to one another using links either on the page or in hub navigation

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

interview questions on sharepoint migration and interview questions for sharegate migration

interview questions on sharepoint migration & interview questions for sharegate migration

The below are some of the Important and most commonly Asked questions for the SharePoint Migration in an Interview.

1. HOw to create info path forms on SPO?
2. How to create Apps in SPO?
3. How to map users in SPO?
4. How to connect SPO site to other sources?
5. How the users were Mapped?
6. is infopath available in SPO? 
7. what are the common issues & difficulties which you got during Migration?
8. What are the limitations of ShareGate?
9. what is Insane Mode in Share Gate?
10. what kind of permissions required in Source and destination site for the Migration?
11. what is the latest version of ShareGate?
12. what is delta Migration?
13. what are the Process for Migration?
14. what is SGUM file?

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

What is SharePoint Online governance or what is sharepoint online governance checklist

What is SharePoint Online governance or what is sharepoint online governance checklist?

Governance is the set of rules, policies, roles, processes, and procedures around using SharePoint Online in your organization.A good governance plan helps define the priorities for the intranet and helps to prevent content.

The below are the Governing Policies which we should Consider and Implement in SharePoint Online.

We have Thoroughly discussed and Implement theese in Our Enviornment to make sure that the Enviornment is Secure.

1. Set the Quota limit for each site collection.
2. Implement Role-Based Access control in SharePoint online.
3. Implement an Organization-wide retention policy.
4. Implement an Organization-wide Labelling policy.
5. Implement an Organization-wide branding policy.
6. Implement an Organization-wide  policy's on usage of MS Power platforms & Cloud native functions

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Which tools can be used to customize in sharepoint online

Which tools can be used to customize in sharepoint online: 

The below Are the Custom Apps or Functions which we will use to re-design or re-develop Customisation's in Cloud once after the Migration from On-premise.

I have used Most of the Fuctions below to re-design On premise Solutions on Cloud.

Add-Ins: A SharePoint Add-in is a self-contained piece of functionality that extends the capabilities of SharePoint websites to solve a well-defined business problem.

SPFx : https://learn.microsoft.com/en-us/sharepoint/dev/spfx/sharepoint-framework-overview

MS Power Platform : Power Automate,Power Apps,Power BI

Use PnP provisioning engine, 

Site Sripts 

Timer Job :  need to be rebuilt using Azure Web Jobs, Power Shell hosted on Azure VM 

Event recievers:  can be rebuilt using Remote Event Receivers hosted in Azure.

InfoPath : Third-Party apps such as Nintex, SPForm,Power Automate,Power Apps can be used to redevelop these forms in SharePoint online.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Issues in the Sharepoint Migration

Issues in the Migration: 

The below are the Most common issues which I encountered & raised by User's in my Migration Project:

I am keeping All here so that It will be useful to some one who is planning for Migration

1.Losing of Inhereited permisions on sub sites:

Migrated thosed permissions which is alredady mapped by sharegate Tool

If,still has issues.created those Groups manually and provided permissions

2.power automate flow triggerted to all notifycations in delta migration

1. Notifycations Triggerted to all the users while doing delta Migration because of the FLow of Modifyed documents
2. disable the Power Automate flow while Doing delta Migration on SPecific sites and re-enable after Delta migartion.

3.Alerts notifycation disable in delta migartion

1. Alerts Triggerted to all the users while doing delta Migration because of the FLow of Modifyed documents
2. disable the Alerts while Doing delta Migration on SPecific sites and re-enable after Delta migartion.

4.classic conversion to modern sites(manual fix in templates)

Issues occurred while converting some classic sites to Modern Sites in templates and Logo

Fix the Issues manually by re-mapping those Templates and Re-creating Logo

5.Site Logo In SharePoint Online target site, user reported missing logo.  

6.List items missing" ​​In SharePoint Online target site, user reported that few items are missing in SharePoint list or library."

7.User Not Found "In SharePoint Online target site, user reported that specific user/users are present in source site however missing in the target site.

8.Permissions In SharePoint Online target site, user reported that specific permissions/permission levels are present in source site however missing in the target site.

9.Library Settings "In SharePoint Online target site, user reported that ​List/Library versioning setting not similar to the source site's List/Library versioning settings.

"

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

How to Migrate Large Site Collections to sharePoint Online

How to  Migrate Large Site Collections to sharePoint Online

1. A site collection is made up of one top-level site and sites beneath it. 
2. A site having more than 100 GB is considered as large sites in SharePoint. 
3. SharePoint Online supports larger site collections but for better performance and maintainability it’s recommended to limit the size of sites/site collections.

Issues:

Any site collection that grows beyond 100GB will have performance issues and affect bulk

operations such as copying /moving files and sites, updating lists or libraries schema, etc.

Recommendation:

Divide the large site collections into multiple site collections or archive the old content before migration.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

What is SharePoint assessment and purpose of the SharePoint migration Assesment

What is SharePoint assessment and purpose of the SharePoint migration Assesment

The assessment performed will help in a better understanding of the Below:

1. Content size, 
2. Applications, 
3. Customizations,
4.  User profiles,
5.  Permissions, 
6. Workflows, 
7. Unsupported/Deprecated features, 
8. Orphaned Objects, 
9. and Issues in current set up. 

Assessment Report will help in determining the best practices As below:

1. Alignment,
2.  alternate solution for unsupported/deprecated features, 
3. clean-up activities that need to be performed on existing farms, and readiness for migration.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Migrate infopath forms to sharepoint online:

Migrate infopath forms to sharepoint online:

How do I migrate InfoPath to SharePoint Online?

InfoPath enables developers to build custom forms, customize List/Library forms, customize workflow association, and task forms. 

InfoPath forms (XSN files) can be migrated, but some forms may not function without remediation. 

SharePoint Online classic sites support InfoPath forms but not modern sites. 

Migration Limitation:

1. Modern site templates do not support InfoPath forms. The browser based forms would be displayed as XML.
2. InfoPath forms are currently not supported on the Modern experience list, it can only work in the classic experience list.
3. InfoPath forms with SOAP calls and Managed code are not supported in SharePoint Online.
4. InfoPath forms that leverage people picker fields need to be updated with the new user's identity post-migration.
5. After migration, the User or site owner needs to re-publish all the forms into a new list or library. 
6. Users must implement required changes to make it work in SharePoint Online.

Recommendation:

Site Owners need to ensure the InfoPath forms function correctly post-migration.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

How do I migrate SharePoint User Alerts to sharepoint Online

How do I migrate SharePoint User Alerts to sharepoint Online:

Alerts are created on items, lists, and libraries to notify a user of when content is changed. 

In SharePoint Online, users would be able to create alerts on items, lists, and libraries but most of the migration tools do not migrate alerts form SharePoint on-prem. 

Migration Limitation:

1. ShareGate supports alert migration. However, it will trigger emails to users who registered for alerts during migration.
2. Communicate this to users about the alerts limitation
3. Once the signoff is received post UAT, alerts will be migrated during delta/incremental migration. 
4. Migration time will increase as Alerts need to be copied separately after content migration.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

sharepoint custom permission levels Migration

sharepoint custom permission levels Migration:

Does ShareGate migrate custom permission level?

In SharePoint, it is possible to create a custom permission level and then assign a custom permission level to users and groups. 

SharePoint Online supports custom permission levels. 

Migration Limitation:

Some tools do not migrate custom permission levels. However, ShareGate migrates custom permission level

Recommendation:

Understand the current custom permission levels and determine the plan to move forward. Either move the users to default groups or create a plan (script or manual) for recreating permission levels in SharePoint online.

Site Owners need to validate the permission levels post-migration.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

SharePoint Migration Assessment Tool-SMAT

SharePoint Migration Assessment Tool-SMAT:

“SharePoint Migration Assessment Tool” or SMAT for short. The tool is a simple command line executable that scans the contents of a SharePoint farm to help identify the impact of migrating to SharePoint Online with Office 365.

The SMAT tool is available in two modes: Assessment and Identity Mapping. The assessment mode runs scans against the SharePoint farm and associated content looking for issues that have been known to cause problems for customers migrating into SharePoint Online. The Identity Mapping mode allows you to generate a report of all the user and group identities that have access to your SharePoint environment and attempts to map those identities to Azure AD user and group identities

The current version of SMAT supports checking the following items:

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

Migrate managed metadata to sharepoint online using sharegate

Migrate managed metadata to sharepoint online using sharegate:

In SharePoint it is possible to add a Managed Metadata column to a list and populate the list field with values from the Managed Metadata Service Application. 

SharePoint Online supports the creation of managed metadata columns in lists or libraries.

Share Gate migrates Managed Metadata

Term store admin rights is required for the Migration of MMS.

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.

secure store service MIgration to sharepoint online

 secure store service MIgration to sharepoint online

Secure Store Service is a shared service that provides storage and mapping of credentials, 

such as account names and passwords. It enables you to securely store data that provides credentials required for connecting to external systems and associating those credentials to a specific identity or group of identities. 

SharePoint Online supports Secure Store Service Applications.

1. Secure Store applications are not migrated. 
2. These Secure Store Applications must be created manually in SPO.
3. SharePoint Online only supports the Group Restricted type

I hope the above information will help you to resolve the issue, in case of any queries/questions regarding the above mentioned information then please let me know. I would be more than happy to help you as well as resolves your issues, Thank you.